|At work, I am lucky enough to have people that believe in me and sending me to several training sessions. These sessions are made by my employer and the information presented is directly in line with our day-to-day job. Today, I learned something that is applicable on every situation. Then I decided to share this tool with my readers as I think that nobody has enough time in a day to do everything they want. I hope that this post will help you out managing your time more efficiently so you can have more time to read my articles 😉 Enjoy!
Understand the difference between “urgent” and “important”
One of our VP once said : “When you are talking to somebody, everything seem urgent, but is everything is important?”. At work or at home, all tasks must be done in a timely manner as they are all perceived as being urgent. However, it could be very useful to stop and take a step back to really prioritize your actions. There are so many things you can accomplish in a short period of time. Therefore, it is crucial that you separate what is important than what is not important. In order to guide your thoughts, I am providing this grid:
This grid represents four qualification of tasks you have to do. Over the next three months, establish everything you have to do in term of importance and urgency. You will notice that if you do not plan your actions ahead of time, you will have several points in the “Urgent” and “Urgent and Important” spaces. The goal is to improve your planner skills and improve the amount of “Important” task done. Ideally, you should get rid of most “not urgent and not important” tasks and replace them with more meaningful actions.
I do not know if this tool work or not as I just learned it. However, I think it makes sense and I will definitely try it in the future for both my professional and personal life. Let me know if it works for you!